Terms of Use and Web Site Privacy Policy

Updated January 20, 2022

You can use the SunSpec.org web site in several ways: to share information, perform analysis, or to communicate with other people. When you share information with us, we incorporate it into the SunSpec body of knowledge, we our services to the SunSpec community even better. 

Terms of Use

Your level of access to SunSpec.org is determined by your official status with the SunSpec Alliance. SunSpec Contributing Members have the highest level of access, the terms of which are governed by the SunSpec Membership Agreement. SunSpec Limited Participants have a medium level of access, the terms of which are governed by the SunSpec Limited Participant IP Agreement. SunSpec Visitors have the lowest level of access, the terms of which are covered solely by this Terms of Use and Web Site Privacy Policy. When you access the SunSpec.org web site, you agree to abide by the terms of the agreement that is applicable to individuals of your status.

Privacy Policy

As you use our services, we want you to be clear how we’re using information and the ways in which you can protect your privacy.

Our Privacy Policy explains:

  • What information we collect and why we collect it.
  • How we use that information.
  • The choices we offer, including how to access and update information.

We’ve tried to keep it as simple as possible, but if you’re not familiar with some of the terms we used, then read about these key terms first. Your privacy matters to SunSpec Alliance so please take the time to get to know our practices – and contact us if you have any questions.

Information we collect

We collect information to provide better services to all of our users – from figuring out basic stuff like which newsgroups you prefer, to more complex things like which product features you’ll find most useful or the people who matter most to you online.

We collect information in two ways:

  • Information you give us. For example, our services require you to sign up for a SunSpec.org Account. When you do, we’ll ask for personal information, like your name, email address, or telephone number. If you want to take full advantage of the sharing features we offer, we might also ask you to create a publicly visible SunSpec.org Profile which may include your name and photo.
  • Information we get from your use of our services. We may collect information about the services that you use and how you use them, like when you make a particular search query. This information includes:
– Device information

We may collect device-specific information (such as your hardware model, operating system version, unique device identifiers, and mobile network information including phone number).

– Log information

When you use our services or view content provided by SunSpec.org, we may automatically collect and store certain information in server logs. This may include:

  • details of how you used our service, such as your search queries.
  • telephony log information like your phone number, calling-party number, forwarding numbers, time and date of calls, duration of calls, SMS routing information and types of calls.
  • Internet protocol address.
  • device event information such as crashes, system activity, hardware settings, browser type, browser language, the date and time of your request and referral URL.
  • cookies that may uniquely identify your browser or your SunSpec.org Account.
– Unique application number

Certain services include a unique application number. This number and information about your installation (for example, the operating system type and application version number) may be sent to SunSpec.org when you install or uninstall that service or when that service periodically contacts our servers, such as for automatic updates.

– Local storage

We may collect and store information (including personal information) locally on your device using mechanisms such as browser web storage (including HTML 5) and application data caches.

– Cookies and anonymous identifiers

We use various technologies to collect and store information when you visit a SunSpec.org service, and this may include sending one or more cookies or anonymous identifiers to your device.

How we use information we collect

We use the information we collect from all of our services to provide, maintain, protect and improve them, to develop new ones, and to protect SunSpec.org and our users. We also use this information to offer you tailored content – like giving you more relevant query results.

We may use the name you provide for your SunSpec.org Profile across all of the services we offer that require a SunSpec.org Account. In addition, we may replace past names associated with your SunSpec.org Account so that you are represented consistently across all our services. If other users already have your email, or other information that identifies you, we may show them your publicly visible SunSpec.org Profile information, such as your name and photo.

When you contact SunSpec.org, we may keep a record of your communication to help solve any issues you might be facing. We may use your email address to inform you about our services, such as letting you know about upcoming changes.

We will ask for your consent before using information for a purpose other than those that are set out in this Privacy Policy.

Transparency and choice

People have different privacy concerns. Our goal is to be clear about what information we collect, so that you can make meaningful choices about how it is used. For example, you can:

  • Review and control certain types of information tied to your SunSpec.org Account by using SunSpec.org User Profile.
  • Use our editor to see and adjust how your SunSpec.org Profile appears to particular individuals.
  • Control who you share information with.
  • Take information out of our services.

Information you share

Our services let you share information with others. These services provide you with different options on sharing and removing your content.

We assume that any information you share is either your exclusive property or that you have obtained the required permissions allowing you to use it. We make no claim of ownership in the data we collect from you. You are free to remove your data at any time using tools we provide to you for this purpose.

Your data is only viewed and accessed by you, those you explicitly authorize within the SunSpec.org service, including SunSpec Alliance SunSpec.org system administrators responsible for maintaining the system. The list of those individuals you have authorized is visible to you from within the SunSpec.org service.

Accessing and updating your personal information

Whenever you use our services, we aim to provide you with access to your personal information. If that information is wrong, we strive to give you ways to update it quickly or to delete it – unless we have to keep that information for legitimate business or legal purposes. When updating your personal information, we may ask you to verify your identity before we can act on your request.

We may reject requests that are unreasonably repetitive, require disproportionate technical effort (for example, developing a new system or fundamentally changing an existing practice), risk the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup tapes).

Where we can provide information access and correction, we will do so for free, except where it would require a disproportionate effort. We aim to maintain our services in a manner that protects information from accidental or malicious destruction.

Information we share

We do not share personal information with companies, organizations and individuals outside of SunSpec.org unless one of the following circumstances apply:

– With your consent

We will share personal information with companies, organizations or individuals outside of SunSpec.org when we have your consent to do so. We require opt-in consent for the sharing of any sensitive personal information.

– With domain administrators

If your SunSpec.org Account is managed for you by a domain administrator, then it is your domain administrator who provides user support to your organization and will have access to your SunSpec.org Account information (including your email and other data). Your domain administrator may be able to:

    • view statistics regarding your account.
    • change your account password.
    • suspend or terminate your account access.
    • access or retain information stored as part of your account.
    • receive your account information in order to satisfy applicable law, regulation, legal process or enforceable governmental request.
    • restrict your ability to delete or edit information or privacy settings.

Please refer to your domain administrator’s privacy policy for more information.

– For legal reasons

We will share personal information with companies, organizations or individuals outside of SunSpec.org if we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:

    • meet any applicable law, regulation, legal process or enforceable governmental request.
    • enforce applicable Terms of Service, including investigation of potential violations.
    • detect, prevent, or otherwise address fraud, security or technical issues.
    • protect against harm to the rights, property or safety of SunSpec.org, our users or the public as required or permitted by law.

Information security

We work hard to protect SunSpec.org and our users from unauthorized access to or unauthorized alteration, disclosure or destruction of information we hold. In particular:

  • We encrypt many of our services using SSL.
  • We review our information collection, storage and processing practices, including physical security measures, to guard against unauthorized access to systems.
  • We restrict access to personal information to SunSpec.org employees, contractors and agents who need to know that information in order to process it for us, and who are subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.


We regularly review our compliance with our Privacy Policy. When we receive formal written complaints, we will contact the person who made the complaint to follow up. We work with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that we cannot resolve with our users directly.


Our Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent. We will post any privacy policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of privacy policy changes). We will also keep prior versions of this Privacy Policy in an archive for your review.

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